Human Resources


News and Announcements:

To learn more about what is happening in Human Resources and around campus, review the articles below.


Welcome to the Human Resources' website. Whether you are a staff member, faculty member, applicant, student, or a member of the public, we welcome your visit and look forward to assisting you. Our website is designed to provide portals for site visitors based on the type of visitor: job seeker, new hire, employee, or supervisor.

NEW FRS Certification Form

Important Notice: As a result of the passage of Senate Bill 7026, the Florida Retirement System (FRS) has updates to the FRS Certification Form that is required to be completed by all new employees. 

Note the following regarding the FRS Certification Form:

  • Please begin using the new Florida Retirement System (FRS) Certification Forms immediately. (CERT revised 05/2018)
  • Please delete/remove all prior Florida Retirement System (FRS) Certification Forms, as prior versions of this form are no longer valid.
  • When a prospective employee signs a certification form, they are certifying that they have not retired from any State of Florida administered retirement plan.
  • Our organization may be jointly liable for repayment of funds paid out if you hire a retiree in violation of re-employment after retirement provisions.
  • Each prospective employee must sign and date this form before the hiring process is completed and an offer of employment is made.
  • The signed form will be maintained in the employee’s personnel file.
  • Forms are available online.

Human Resources must verify with FRS online that the prospective employee has not received an Investment Plan distribution or retired from the Pension Plan BEFORE they can be hired.

Please contact Human Resources if you have any questions or need any assistance at (850) 474-2694.  

Quick checklist for the coming June through November Hurricane Season and potential Campus Closings for 2018!
  • Please be sure to review your office procedure for closing and securing offices.
  • Instructions for leave reporting for each emergency closing will be posted to the Human Resources homepage.   
  • Remember to bring your leave reports and time sheets up-to-date prior to your departure.
  • Please print out a copy of the Insurance Contact Information details. 
  • Be sure to print out a copy of the Workers' Compensation Report of Injury‌ Form. 
  • You may want to bookmark the Environmental Health and Safety web page
  • Remember that official information regarding the closing and reopening for University of West Florida Employees is FM Radio 88.1 WUWF and the UWF Home Page.

Those who will be on the critical work team during the closing should confirm their contact information is up to date with their supervisor prior to departure and review the emergency Worker’s Compensation Injury reporting process for that period.

Updated Effort and Leave Recap Forms - Effective 3/25/2018

Beginning with the current pay period, all Effort and Leave Recap forms have been revised. Both the OPS/Student and Non-Exempt Effort and Leave Recaps now include a field for the overtime pay index. When preparing an Effort and Leave Recap for overtime that should be charged to a different pay index, use this field to denote the proper pay index. If no pay index is notated on the Effort and Leave Recap, the Payroll Department will charge the overtime hours to the position’s current pay index(es). These forms are now located on the Human Resources website under the HR Forms and Resources in Alphabetical Listing and Special Forms. Additional information on these forms has also been added to the Employee and Supervisor pages for Time and Leave Reporting.

For more information, contact Carol Gentry, 850-474-2605, or Nicole Zamary, 850-474-2608.

Information regarding the Nine Month Faculty Pay Over 12 months option

You are invited to review the materials provided below which outline the characteristics of a deferred pay plan for Nine Month Faculty member’s salary being paid over 12 months. These materials include a review of the advantages and disadvantages of this plan option and its effects on insurance, benefits and retirement, and possible alternatives to participating in the Plan.

The enrollment dates for this program will be March 1, 2018 to June 29, 2018. Those who are enrolled and wish to discontinue must complete the Termination form between March 1, 2018 to June 29, 2018. Enrollment and Termination forms must be sent to Human Resources Bldg. 20 East and received by close of business June 29, 2018.

  1. Video of the Thursday, April 2, 2015 informational Session - This video is currently unavailable online. We are sorry for any inconveniences this may cause. Please contact Human Resources at 850-474-2694 if you need to view this video.
  2. PowerPoint Presentation (It is recommended that you print out this presentation and then view the video)
  3. Excel Estimating Tool‌: This is an excel file designed for you to look at how your personal salary and benefits would look in the current pay plan and in the Nine Month Faculty Pay Over 12 months option.
  4. Once you have viewed the video and used the excel calculation tool, you may complete the Authorization For Nine Month Faculty Pay Over 12 Months Plan Option form‌ and return it to Human Resources, Building 20 East.  
  5. Form to Request Termination of the Nine Month Faculty pay over 12 months Plan Option
  6. Frequently Asked Questions‌ 

Call Jeff Comeau at 474-2610 or email or Billy Pollard at 474-3025, for more information. 

To view our job openings, go to

We are committed to continuously improving our website. If you have questions, comments, concerns, or suggestions, we welcome your feedback.

Combined Annual Security & Fire Safety Report

The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2017 – 2018 Combined Annual Security and Fire Safety Report is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2017–2018 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850-474-2022. This information is required by law and is provided by the University of West Florida Police Department.