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Division News & Departmental Updates


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Business & Auxiliary Services
Business Enterprises, Inc. (BEI)
Controllers Office
Environmental Health & Safety
Facilities Management
Procurement and Contracts
UWF Police

Fall 2019 / Spring 2020 Trolley Schedule (PDF)

Dining Services Fall 2019 Hours of Operation (link)

Business & Auxiliary Services

Longest Toss Event for National Tailgaiting Weekend: Do you have what it takes to win the Longest Toss? Win UWF prizes if you can complete the Hail Mary of cornhole tosses! Swing by the Argo Fan Shop in Argonaut Village on Sunday from 10 am - 2 pm for a chance to win. Also, don't miss out on 25% off emblematic and gift items in the UWF Bookstore and Argo Fan Shop starting this Friday through Sunday! Find out all about it by clicking here!

7th Annual Services You Can Use Fair: We had a blast today at the 2019 Services You Can Use Fair educating students on what we offer, all while having fun doing it! Thanks to everyone who made it possible in our office, the Nautilus Card department, Student Printing, UWF Dining, UWF Bookstore, the UWF Post Office, Parking & Transportation, the UWF Police Department, and special thanks to Coca Cola Bottling Company United for the giant chair and drinks and Buffalo Rock Company for their tasty samples. Visit our Facebook to see all of the pictures!

As you can see, we had a lot of fun and look forward to doing it again next year. Don't miss out on the services available to you on campus!

Fall Fill Up Event Partners with Departments Across Campus:  Thank you to everyone who came out to our Fall Fill Up event today to enjoy the giveaways, free snacks, and waters (which were needed on this sunny day)! We appreciate our partners who made the event possible: UWF Dining, UWF Bookstore, UWF Police Department, UWF Argo Pantry, UWF Center for Academic Success, UWF Housing & Residence Life, UWF Libraries, and the University Archives. Visit our Facebook to see all of the pictures!

PaperCut & Copier Upgrades in Fall 2019: We have completed the installation of 93 new multifunction devices on campus and upgrade to PaperCut cost accounting software.

Dining Updates for Fall 2019: For Fall 2019, the new Nautilus Market Door Rates will be as follows:

  • Breakfast - $8.25
  • Lunch - $9.75
  • Dinner - $9.95

Also, the Faculty and Staff 50 Meal Plan will be $345.00. For more information on student meal and block plans, please visit the Meal Plans webpage.

Carnival Day in the Nautilus Market: The carnival smells of salted pretzels and chili dogs filled the air in our carnival event! See more by clicking here!

Faculty and Staff: UWF employees may select from two options; the Faculty/Staff Meal Plan or a Nautilus Card Food Account. The Faculty/Staff Plan is a Block Plan consisting of 50 meals which may be used in the Nautilus Market and has no expiration date.The cost for the Faculty/Staff Meal Plan is $336.00, which can be paid through payroll deduction over a period of five (5) pay periods. The Nautilus Card Food Account is an ongoing payroll deduction program which may be used solely for the purchase of food in UWF Dining Services locations. 

Fac-Staff Starbucks

Coca-Cola Beverage Products (PDF) are the official beverages for UWF vending and pouring rights. Departments or student groups on campus wishing to purchase beverage products or have products donated should use only Coca-Cola beverage products (link to list of appropriate products below). Coca-Cola has agreed to financial and in-kind support for the University.

New Trolley Shelter Ad Reservation Process: The Trolley Shelter Ads can now be reserved through JIRA. You can now reserve your shelter ads by visiting MyUWF>Service Desks>Business and Auxiliary Services>Trolley Shelter Display Ads>Reserve Display Ad Space. You can also access the JIRA form directly from the same reservation page and link you have been using at the link provided. We hope this new method will enhance the communication process and ease of use for you.

Pensacola Runners Association Annual Members Run in Partnership with Rec Plex North parkrun: The University of West Florida is excited to host Pensacola Runners Association Annual Members Run in conjunction with Rec Plex North parkrun. To get your time please register on the parkrun website and print your barcode - its FREE. Select Rec Plex North as your home run from the drop-down menu. Don't forget to bring your barcode to the finish. PRA Coffee & Donuts for all at the Gazebo, courtesy In and Out Bakery

Business Enterprises, Inc. (BEI)

The new BEI Board of Directors with bios may now be viewed online.

Controllers Office

Environmental Health & Safety

UWF Aerosol Can Management Information posted
Storage and Handling Information (pdf) (pdf)

UWF Emergency Operations Plan posted
UWF Emergency Operations Plan 2018

UWF Campus Cats - Adopt a Cat today! Adoptions - Within the past year the program has accomplished an outstanding 81% progress on our goal to Trap Neuter Return (TNR) all campus cats. A total of 22 cats have gone through the TNR program with only 5 more cats identified within the last six months to go. We have adopted out 10 cats and kittens to loving homes. Donations can be made through UWF foundation “UWF Campus Cat Program". The program strives to humanely care for the feral cat population on campus. If you are interested in adopting a kitten please contact: Nicole McDonald, nmcdonald@uwf.edu or Karen Smith, ksmith4@uwf.edu.

Facilities Management

ALL DATES AND TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE DEPENDING

UPON WEATHER CONDITIONS AND OTHER UNFORESEEN CIRCUMSTANCES.

Current Major Capital Projects Information

Laboratory Sciences Annex, Building 58C (New Construction) web cam
Groundbreaking was
 held on Friday, January 5, 2018
Project Budget:
 $27 million
Project Funding Sources: State of Florida appropriations
 PECO FY15-16 $11.0 million (PECO FY 14-15 Bldg. 58 re-appropriated)
 PECO FY16-17 $10.8 million
 PECO FY17-18 $4.46 million
UWF CF 3612 (Utilities Reserve) $740,000
Architect/Engineer: Caldwell Associates Architects with Perkins+Will
Construction Manager: Greenhut Construction Company
Construction Start: November 2017 (sitework) and January 2018 (building construction)
Anticipated Completion Date:  Substantial Completion anticipated Summer 2019; with Fall Semester 2019 occupancy.
Square Footage: 53,000 gsf (targeted area)
Campus Location: The new building will be connected to Building 58 on the south elevation, and adjacent to Building 58A.

Procurement and Contracts

Welcome Our New Staff Members

  • Emily Weddington - Senior Buyer
  • Rebecca Davis - OPS Buyer
  • Melissa Duvall - OPS Buyer

Procurement General Assistance Request: Do you require assistance with procurement matters? The Procurement General Assistance Request is now available in Jira through MyUWF Desktop. Please submit your question or request for assistance at Procurement General Assistance Request. For emergency or urgent assistance regarding procurement matters call 850.474.2628.

Contract Routing: Please note that contracts for the procurement of goods or services must be submitted for review prior to initiating the payment process. Please submit these contracts through the Contract Review Request Service Desk (link). Allow sufficient lead-time for the Office of General Counsel to complete the contract review and negotiation process. Confluence instructions on this new process will be forthcoming.

Please note: You must have an authorized signature authority on file in order to sign contracts on behalf of UWF in accordance with University Policy (link), currently P-04.03-11/15.

Please be advised that all contracts with the University of West Florida, including “click through” agreements, must be reviewed by appropriate personnel and signed by a UWF official with contractual signature authority. Without such review and appropriate authority, the terms contained in “click through” and other agreements may not be considered as accepted by UWF and therefore non-binding on the University and may subject persons signing such agreements to personal liability.

Online Ordering: When ordering goods online (i.e. Dell, Apple, etc.), please make sure you enter the “ship to” address as your building and room number. The current default address is the Procurement and Contracts Office. When the goods are delivered without a name it takes valuable time to track down whom it belongs to and the package is at risk of being refused.

Also, when ordering employee computers, the department should follow the guidelines found on the Procurement website under Commodities and Services – Computer (Buying a Computer) (link). Remember to get ITS approval of your quote before ordering.

Vendor Direct Deposit: In an effort to become more efficient, Accounts Payable is offering the option of Direct Deposit for payment to vendors. This will allow the vendor to be paid quicker and is one less check for Accounts Payable to process. If current or prospective vendors are interested, please direct them to Controllers/Vendor Information (link).

Fraudulent Activities: We have had numerous inquiries from vendors who unfortunately have been targeted with fraudulent emails that “supposedly” are sent from Procurement & Contracts or Financial Services. Our IT department is working with the FBI to try and catch the hackers but they are a moving target and this is happening across the nation. Please click Fraudulent Purchase Order Attempts (pdf) for more information.

UWF Police

Visit the UWF Police on Facebook.

Coffee with a Cop: Guarding Our Campus Is More Than A Duty... It Is Our Privilege. No agenda or speeches, just a chance to chat, ask questions, voice concerns, and get to know the Police on your campus. Pull up a chair and chat over a Cup of Coffee provided by UWFPD. Visit the UWF Police Coffee with a Cop page to see the current month's event dates. To see our National Coffee with a Cop Day event and pictures, click here

FDLE Bulletproof Vest Program: The UWF Police applied to the FDLE Bulletproof Vest Program for a grant that will fund approximately 50% of the bulletproof vests purchased. The UWF Police have purchased 7 vests for a cost of $4,300.

2019-20 Combined Security and Fire Safety Report Available: The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2019-2020 Combined Annual Security and Fire Safety Report is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2017-2018 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 (open 24/7) or request a copy be mailed to you by calling 850.474.2022. This information is required by law and is provided by the University of West Florida Police Department.

Robin Foley, Parkrun
Rec Plex North Parkrun organizer Robin Foley talks about the work underway to clear the cross country path at the University of West Florida in Pensacola on Tuesday, January 22, 2019. (Photo: Gregg Pachkowski - gregg@pnj.com)

Parkrun, a free 5K open to the public every Saturday, launches at UWF in February

Last year, Howard Reddy, UWF Vice President for University Advancement, introduced Robin Foley to Jeff Etheridge, UWF Grounds Services Coordinator, hoping that UWF could become a site for runners. Jeff and his in-house crew of two, along with others on campus, worked hard to prepare the UWF nature trail for runners. The article below describes UWF's partnership with parkrun.

Jacob Newby, Pensacola News Journal    Published 6:00 a.m. CT Jan. 23, 2019

Runners, joggers, walkers and even crawlers can soon participate in Parkrun, a free, weekly 5K that's open to the public starting Saturday, Feb. 9, on the recently revamped running trail at the University of West Florida. 

Popularized in the United Kingdom in the early 2000s, Parkrun is a collection of 5K runs that now take place every Saturday at over 1,400 locations in 23 countries and five continents. 

Parkrun races are relaxed and all-inclusive, embracing competitive and casual runners of all ages, walkers, dog walkers, the disabled and everyone in between. 

Irish-born Pensacola resident Robin Foley got into Parkrun during his last few visits to Ireland. He had the idea to bring it to Pensacola, where the retired former accountant has lived with his family since 1989.

The issue he ran into while actualizing his idea in 2017 was finding a suitable location in Pensacola. 

"Parkrun has conditions for its courses, and one of them is it can't cross a street because then you run into needing a police presence, and you run into costs to shut down roads," Foley said. "We have lots of parks in Pensacola, but unfortunately, they're all very small. To get any kind of distance you'd have to do maybe 10 laps of a park or more. And people don't like doing that." 

Foley considered Osceola Golf Course and the Escambia County Equestrian Center as possible locations but decided both parks would be a little too busy on Saturday mornings to support the event. 

Then, at a running store in Pensacola one day, a UWF student working the register told Foley he should contact Caleb Carmichael, the UWF men's and women's cross country coach. 

Foley explained the concept to Carmichael, who loved the idea.

Carmichael said that about 10 years ago, the cross-country teams ran on the Baars-Firestone Wildlife Sanctuary trail, which was in great shape. He said in recent years it hasn't been as well maintained, so Carmichael and Foley put a plan in place to clean up the trail and hold Parkrun there. 

"It was runnable as-is, but now, basically, we took it to the next level," Carmichael said. 

A private contractor in charge of grounds work at UWF in recent years was not required to maintain the trail, according to Carmichael, but regular trail maintenance was included into a new contract in the past year, meaning a lot of overgrown shrubs have been lopped off, and piles of leaves have been blown aside ahead of Feb. 9.

Carmichael's interest in helping make Foley's idea a reality was two-fold: He was on board with Parkrun becoming a weekly community-building event, while also looking forward to installing a better, safer place for his cross-country clubs to practice. 

"Part of UWF policy is to make sure it engages with the community and has it visit the campus," Foley said. "This is a way to bring the people to the campus. It was a marriage made in heaven, really, finding UWF." 

Rec Plex North Parkrun, as it is officially known to reflect its specific location on UWF's campus, is volunteer driven. To participate, just register online for free, at which time you get a barcode with your number on it. When you print the barcode out and come to the trail on Saturday mornings, you are scanned at the start and scanned as you finish so your time is recorded. 

"No frills, you're just competing against your own time," Foley said. "The whole design behind it is to get people moving a bit more. So, we take runners, walkers, crawlers, even. We guarantee that no one will finish last because one of our volunteers is to be the tail walker. So that person finishes last. And that takes some of the intimidation out of it." 

Though Parkrun is free for all participants, startup funds did need to be raised, Carmichael said, including costs for signage and the software that records race times. 

Carmichael said the school received a grant from the Pensacola Runner's Association that knocked out most of the costs needed to launch Parkrun, with the remaining funds raised thanks to "various small local groups." 

Starting on Feb. 9, the Parkrun race begins at 7:30 a.m. every Saturday morning. The trail begins near the Rec Plex North Field on UWF's campus, a location searchable through Google Maps. 

The socializing doesn't end when the stopwatches do, either, Foley said. There will be a post-run hangout at the UWF Starbucks, located close to the end of the trail.

All participants receive discounted tall coffees and refills. The discount for Parkrun runners will be a weekly deal, Foley said. 

"The social aspect is important to Parkrun, as well as getting out and getting moving," Foley said. 

In addition to co-directing the UWF Parkrun alongside Carmichael, Foley is a volunteer. He said the race will ideally have five or six volunteers help out on a weekly basis to take care of tasks like bar code scanning, giving directions to runners mid-race, manning the computer and photographing the runs. 

Visit the Rec Plex North Facebook page to learn more about becoming a volunteer. To register for races, visit the Parkrun national website.

Jake Newby can be reached at jnewby@pnj.com or 850-435-8538.

Parkrun February 2019 (pdf)

Full Article