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Services Overview

Our Office provides a wide variety of services.


Office of University Budgets Services Provided

  • Board of Trustees (BOT): We prepare the quarterly BOT reports as well as an estimated budget report at the end of the third quarter each year.
  • Board of Governors (BOG):  We prepare the Operating Budget (OB), and Expenditure Analysis (EA) files for the Board of Governors (BOG) yearly in August and October respectively. We also prepare the Salary Category Detail (SCD) file for the BOG three times a year in August, January, and June. We depend on the divisional budget managers to review and report changes as needed during the processing of these files. Please see Budget 21-22 SCD Calendar for due dates.
  • Personnel Actions sheets:  We update the budgets for salaried positions (faculty and staff) in Banner based on the actions sheets and verify that the department has budget or will create budget using a conversion or savings from another position.
  • New Position Numbers:  Our office assigns new position numbers when departments have a need for a new one.  We are responsible for entering the new position numbers into Banner.  Request a position number via email to budgets@uwf.edu.
  • Administrative Overhead: We are responsible for calculating and posting the administrative overhead on auxiliary, student, parking, transportation and athletic departments twice per year.
  • Add or Modify Organizations (Departments): Our office is responsible for preparing the documentation needed by financial services to create a new department (General Revenue or Carry Forward) or modify a current department in Banner, Crosswalk, and Legacy system.  Requests should be sent to budgets@uwf.edu
  • Budget Deficits: We provide periodic budget deficit reports to aid the departments in monitoring their budgets.
  • Budget Transfers: Our office is the final approver for all budget transfers that are not Research and Sponsored Program transfers.  We verify there is budget available for the requested transfer. 
  • Financial Plans:  The financial plans are the mechanism used for auxiliaries and contract & grants to request their budget each fiscal year.  We receive the financial plans, review them for completeness, and post them to Banner.
  • Training:  We also offer several budget training classes for campus users to learn how the budgets are built, approved, and processed.
  • Ad Hoc Reports:  Throughout the year there are many request for information regarding budgets and expenditures.  We provide the needed data as requested.
  • Rate & Fringe Estimates: As needed we assist departments with their rate and fringe estimates using the Rate & Fringe Templates  forms. 

FY2022-2023:

  • July 2022 – Eligible employees received a 2.9% one-time bonus.
  • August 2022 – All original FY22-23 budgets have been posted.
  • October 2022 – Eligible employees received and collective bargaining approved a 3% COLA.

FY2021-2022:

  • August 2021 – All original FY21-22 budgets have been posted.

FY2020-2021:

  • August 2020 – All original FY20-21 budgets have been posted.
  • May 2021 – Eligible employees received a $1,000 one-time bonus.

FY 2019-2020:

  • August 2019 – All original FY19-20 budgets have been posted.
  • October 2019 – Eligible employee will receive a $500 one-time bonus.
  • November 2019 – AFSCME and PBA received a $500 one-time bonus.
  • March 2020 – Eligible employees received a 1.8% COLA.

FY2018-2019

  • August 2018 – All original FY18-19 budgets have been posted.
  • March 2019 – Eligible employees received and collective bargaining approved a 2% COLA.

FY2017-2018

  • June 2018  Eligible employees received a 5 percent, one-time bonus as a reward for appreciation of all they do.  UWF tied for Top 3 of the SUS 
  • March 2018 – 2% COLA increase for Faculty & Workforce & AFSCME PBA via collective bargaining approval?
  • September 2017 – Reorganization created new HLO 475 Division of Academic Engagement and HLO430 renamed Division of Enrollment & Stud Affairs.
  • September 2017 – All original FY17-18 budgets have been posted.
  • August 25, 2017 – Eligible employees received a 5 percent, one-time bonus as a reward for appreciation of all they do for UWF.  UWF ranked in the Top 3 of the SUS performance based funding.

FY2016-2017

  • March 2017 – 1.3% COLA increases for AFSCME employees are pending finalization, estimated funding posted on BFY17021.
  • March 2017 – 1.3% COLA increase for the UWF Police (PBA) posted on document BFY17018 on 4/6/17.
  • March 2017 – 1.3% COLA Increase for Faculty & Workforce posted on document BFY17019 on 4/26/17.
  • January 2017 – New division HLO 300 Research & Strategic Innovations was created.
  • September 2016 – All original FY16-17 budgets have been posted.

FY 2022-2023

  • November 2022 – Calculated Admin Overhead 7/1/22 thru 10/31/22
  • October 2022 – Calculated Admin Overhead 11/1/21 thru 6/30/22
  • September 2022 – Summer 2022 review completed and distributions made
  • August 2022 – Operating Budget (OB) file has been submitted
  • August 2022 – SCD file has been submitted

FY 2021-2022

  • November 2021 – Calculated Admin Overhead 7/1/21 thru 10/31/21
  • October 2021 – Calculated Admin Overhead 11/1/20 thru 6/30/21
  • September 2021 – Summer 2021 review completed and distributions made
  • August 2021 – Operating Budget (OB) file has been submitted
  • August 2021 – SCD file has been submitted

FY 2020-2021

  • November 2020 – Calculated Admin Overhead 7/1/20 thru 10/31/20
  • October 2020 – Calculated Admin Overhead 11/1/19 thru 6/30/20
  • September 2020 – Summer 2020 review completed and distributions made
  • August 2020 – Operating Budget (OB) file has been submitted
  • August 2020 – SCD file has been submitted

FY 2019-2020:

  • November 2019 – Calculated Admin Overhead 7/1/19 thru 10/31/19
  • October 2019 – Calculated Admin Overhead 11/1/18 thru 6/30/19
  • October 2019 – Summer 2019 review completed and distributions made
  • August 2019 – Operating Budget (OB) file has been submitted
  • August 2019 – SCD file has been submitted

FY2018-2019

  • October 2018 – Summer 2018 review completed and distributions made
  • October 2018 – Calculated Admin Overhead 11/1/17 thru 6/30/18
  • August 2018 – Operating Budget (OB) file has been submitted
  • August 2018 – SCD file has been submitted

FY2017-2018

  • October 2017 – EA file has been submitted
  • October 2017 – Summer 2017 review completed and distributions made
  • August 2017 – Operating Budget (OB) file has been submitted
  • August 2017 – SCD file has been submitted

FY2016-2017

  • June 2017 – SCD has been submitted
  • January 2017 – SCD has been submitted
  • October 2016 – EA file has been submitted
  • October 2016 – Summer 2016 review completed and distributions made
  • August 2016 – Operating Budget (OB) file has been submitted
  • August 2016 – SCD file has been submitted